Appointment reminder text templates (copy and paste)
Updated November 12, 2026 · Aegleres
Good reminder texts are short, friendly and give the client one easy thing to do if plans have changed. Copy these, swap in your details, and keep each under about 160 characters so it arrives as a single text.
Booking confirmation
Hi {name}, you're booked for {service} at {business} on {day} at {time}. Need to change it? {link}
Thanks {name}! Your {service} on {day} at {time} is confirmed and your deposit is received. Details or changes: {link}
Reminder the day before
Hi {name}, see you tomorrow at {time} for your {service} at {business}. Can't make it? Reschedule here: {link}
Reminder: {service} tomorrow at {time}. Please give us 24h notice to change or cancel: {link}
Reminder a couple of hours before
See you at {time} today, {name}! {business}, {address}.
Hi {name}, we're on our way for your {service} at {time}. Reply if anything's changed.
After the visit
Thanks for coming in, {name}! How did we do? It takes 10 seconds: {link}
Hi {name}, it's been a while since your last {service}. Grab a time that suits you: {link}
Tips that make reminders work
- Send the main reminder about 24 hours ahead — enough time to rearrange, close enough to remember.
- Always include a link to reschedule or cancel. It turns a no-show into a slot you can refill.
- Use your business name so the text isn't mistaken for spam.
- Only text people who agreed to it, and honour 'STOP'. Texting rules vary by country and state.
- Keep it to one message. Long texts split into several and look like marketing.
Send them automatically with Aegleres
Aegleres sends a confirmation plus 24-hour and 2-hour reminders for every booking, filled in with the client's name, service, time and a personal reschedule link — and handles opt-outs for you. 500 texts a month are included in the plan.
Questions
When should I send an appointment reminder?
A day before works best for most businesses, with an optional short reminder a couple of hours before. For appointments booked weeks ahead, a confirmation at booking time matters too.
How long should a reminder text be?
Ideally under about 160 characters so it arrives as one message. Name, service, time, your business name and a reschedule link is plenty.
Do I need permission to text clients?
In most places, yes — get clear consent and let people opt out. Rules differ by country and state, so check the ones that apply to you.
Try it in Aegleres
Booking, reminders, deposits and payments for appointment businesses. $19.99 a month, everything included — free for 14 days, no card.